You can run a meeting from any prioritization survey or alternative-scoring survey. Meetings let you either collect input in real-time from your team-members or to review judgements they have already entered (learn how to create a survey).
This capability is really the magic of the whole AHP methodology. It is the process of reviewing individual judgements that help your team-members learn about each other and their needs. It helps them build a joint picture of priorities and establish a common understanding of how the different alternatives stack up against those priorities. This not only helps you find the "best" outcome for your decision, but also helps you build real buy-in amongst stakeholders. This has a positive impact on the outcome of your decision.
There are some key aspects of surveys in TransparentChoice that make them ideal for running facilitated meetings.
- Your meetings can be run via the internet in real-time. Your team can be located anywhere in the world.
- Your meeting participants can be using a PC, a Mac, a tablet or even a smartphone.
- When you are running a meeting, the people in your survey won't be able to navigate on their own. Instead, the meeting facilitator controls which question they see and what they can do. This means that nobody can be on the "wrong question" in the survey keeping everyone on the same page.
- The facilitator can hide results until everyone has finished voting; this helps eliminate "follow-my-leader" / group-think bias.
You can run meetings with people in the same room or working remotely. The software will run on PCs, Macs, tablets and smartphones, so you no longer need to bring people together to make key decisions... which saves time and money.
There are several steps to running a meeting.
1) Invite people to be part of your meeting
2) Starting, stopping and pausing a meeting
3) Voting and building consensus, capture the group score